Constitution

Constitution

The club will be called Stockport Tri Club and will be affiliated to the Triathlon England.

Aims and Objectives

The aims and objectives of the club will be:

To offer coaching and competitive opportunities in triathlon

To promote the club within the local community and triathlon

To ensure a duty of care to all members of the club

To provide all its services in a way that is fair to everyone

To ensure that all present and future members receive fair and equal treatment

Membership

People will be expected to join the club after attending 3 club training sessions.

Membership should consist of officers and members of the club.  All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct the club has adopted.

Members will be enrolled as full members.

Membership fees

Membership fees will be set annually and agreed by Management Committee or determined at the Annual General Meeting.  Fees will be paid annually April 1st from April 2017.

Officers of the Club

The officers of the club will be:

Chair                                      Sally Moston

Vice Chair                             Julie Fairclough

Honorary Secretary          Don Bennett

Treasurer                              Cath Jones

Welfare Officer                   Ann Luckock

Officers will be elected annually at the Annual General Meeting.  All officers will retire each year but will be eligible for re-appointment.

Committee

The club will be managed through the Management Committee, consisting of: Chair, Vice Chair, Honorary Secretary, Treasurer and Welfare Officer.  Only these posts will have the right to vote at meetings of the Management Committee.

The Management Committee will be convened by the Secretary of the club and held no less than 1 time per year.

The quorum required for business to be agreed at the Management Committee meetings will be 2.

The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.

The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution.  The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

Finance

All club monies will be banked in an account held in the name of the club.  The Club Treasurer will be responsible for the finances of the club.  The financial year of the club will end on July 31st.

A statement of annual accounts will be presented by the Treasurer at the Annual General meeting.

Any cheques drawn against club funds will have the signature of the Chair, Vice Chair or the Treasurer.  Any cheque over £500 needs to have 2 signatures, one of which will be the Treasurer’s. No signatory is allowed to write a cheque to themself, this must be done by another signatory.

Annual General Meetings

Notice of the AGM will be given by the Club Secretary.  Not less than 21 clear  days’ notice to be given to all members.

Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.

Elections of officers are to take place at the AGM.

All members have the right to vote at the AGM.

The quorum of the AGMs will be usually 10% of the membership.

The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM.  Procedures for the EGMs will be the same as the AGM.

Discipline and appeals

All complaints regarding the behaviour of members should be submitted in writing to the secretary.

The Management Committee will meet to hear complaints within  21 days of a complaint being lodged.  The committee has the power to take disciplinary action including the termination of membership.

The outcome of disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.

There will be the right of appeal to the Management Committee following disciplinary action being announced.  The committee should consider the appeal within 7 days of the Secretary receiving the appeal.

Dissolution

A resolution to dissolve the club can only be passed by the AGM or EGM through a majority vote of the membership.

In the event of dissolution, any assets of the club that remain will become the property of Bramhall Runners.

Amendments to the constitution

The constitution will only be changed through agreement by majority vote at an AGM or EGM