Privacy Policy

Privacy Policy

Last Updated: 4-11-2024

1. Introduction

Stockport Tri Club (“we,” “our,” or “us”) respects your privacy and iscommitted to protecting the personal data of our members, volunteers, andwebsite users. This Privacy Policy explains how we collect, use, and protectpersonal information provided to us through our website [website URL] in compliancewith the UK General Data Protection Regulation (GDPR).

By using our website or providing us with your personal data, you agreeto this Privacy Policy.

2. Information We Collect

We may collect and process the following types of personal data:

• Personal Identification Information: Name, address, email address, phone number,date of birth, gender, and emergency contact details.

• Payment Information: Bank details or payment card information for processingmembership fees, event registration fees, or other transactions.

• Health Information: Relevant health details provided voluntarily for eventparticipation to ensure safety.

• WebsiteUsage Data: Information such as IP address, browser type, and pagesvisited, collected via cookies or analytics tools to enhance user experience.

3. Lawful Basis for Processing Data

We process personal data on the following legal bases under GDPR:

• Performance of Contract: To manage club membership, process event registrations, andprovide related services.

• Consent: For optional communications like newsletters, with the right to withdraw consent at any time.

• Legal Obligations: To comply with regulatory, tax, and accounting obligations.

• Legitimate Interests: To improve our services, ensure member safety, and protect club operations.

4. How We Use Your Information

We may use your data for the following purposes:

• Managing membership, events, and volunteer activities

• Processing payments for memberships, events, or merchandise

• Sending updates, event notifications, or club news (with consent where applicable)

• Ensuring member safety during events, including sharing emergency contact details withevent organizers or medical teams when necessary

• Analyzing website usage to improve our services

5. Sharing Your Information

We will only share your data with third parties when necessary and underthe following circumstances:

• Service Providers: With third-party providers (e.g., payment processors, eventorganizers) who help us deliver our services. These providers are contractually obligated to safeguard your data.

• Legal Requirements: To comply with UK law, court orders, or legal processes.

• Event Management: With event partners, volunteers, or medical teams if necessaryfor health and safety.

6. International Data Transfers

If your data is transferred outside the UK or EEA (European EconomicArea), we ensure adequate protection by implementing standard contractual clauses approved by the UK GDPR, binding corporate rules, or other appropriate safeguards.

7. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes outlined in this policy or comply with legal obligations. Financial records are retained per tax regulations, while other data will be deleted whenit is no longer required.

8. Security of Your Data

We implement appropriate technical and organizational measures toprotect your data against unauthorized access, loss, or misuse. However, noonline transmission can be guaranteed fully secure.

9. Your Rights Under GDPR

Under the UK GDPR, you have the following rights regarding your personaldata:

• Right of Access: Request a copy of the personal data we hold about you.

• Right to Rectification: Request correction of inaccurate or incomplete data.

• Right to Erasure (“Right to Be Forgotten”): Request deletion of your data incertain circumstances.

• Right to Restriction of Processing: Request restricted processing of your data.

• Right to Data Portability: Request transfer of your data to another organization.

• Right to Object: Object to processing based on legitimate interests or for directmarketing purposes.

• Right to Withdraw Consent: Withdraw consent at any time where consent is thebasis for processing.

To exercise yourrights, please contact us at [contact email or address].

10. Cookies and Tracking Technologies

Our website uses cookies to improve functionality, personalize content, andanalyze traffic. You may control cookies through your browser settings, butcertain features may be limited.

Use of Google reCAPTCHA

To protect against spam and abuse, we use Google reCAPTCHA (v2) on ourwebsite, which helps verify that form submissions are made by humans. This toolcollects information such as IP address and browsing behavior to perform itschecks, as outlined in Google’s PrivacyPolicy and Terms of Service. By using ourwebsite, you agree to the data processing by Google reCAPTCHA for securitypurposes.

11. Changes to This Privacy Policy

We may occasionally update this Privacy Policy. Any updates will beposted on this page, so please review it periodically. If changes aresignificant, we will notify you by email or a prominent notice on our website.

12. Contact Us

If you have questions about this Privacy Policy or wish to exercise yourrights, please contact us:

Stockport Tri Club

Email: info@stockporttriclub.co.uk

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